FIRST ACCOUNTING TO THE MINISTER FORUM HELD

FIRST ACCOUNTING TO THE MINISTER FORUM HELD

The Civil Service Act 1993, PNDC 337 provides for the Minister of Education to coordinate, monitor and evaluate the efficiency and effectiveness of the performance of the sector, amongst other things.
In order to fulfill the mandate enshrined in the Act, the Ministry has adopted a Performance Management System which enables the Minister to regularly coordinate, monitor and evaluate performance of all key actors s under the Ministry so as to ensure that they are held accountable for
delivery of the Education Strategic Plan (ESP) and Priority
Reforms.
Under this Performance Management System, the Reform Secretariat (RS) has supported all Reform Owners (ROs) and Agencies to prioritize Key Performance Indicators and select appropriate Milestones and targets. These have then been put together in a Roadmap to guide implementation.
In order to ensure continuous monitoring and periodic accountability for performance of these target, the Ministry has signed Performance Agreements with Reform Owners, heads of agencies and their board/council chair persons, formally committing them to achieve these targets.
The Performance Management Framework therefore seeks to enhance the Minister’s ability to measure the success of the educational reforms and also hold his key actors including chairmen of Boards and Councils accountable for performance.
As part of the performance management process quarterly review meetings called “Accounting to the Minister Forum”
have been agreed to between the Minister, as Chair of the Reform Steering Committee, and Reform Owners and Heads 

of Agencies. This Forum presents the opportunity for key actors to present progress made, issues, challenges and bottlenecks, and to discuss mitigation measures. It also enables collective problem solving and facilitates institutional collaboration, integration and harmonization.

The first “Accounting to the Minister Forum” covering Quarter 1 of 2019 was held with five key reform agencies namely National Council for Curriculum and Assessment (NaCCA), the Ghana Education Service (GES), the National Council for
Tertiary Education (NCTE), the National Teaching Council
(NTC) and the National Inspectorate Board (NIB).


Prof Kwesi Yankah, Minister of State for Tertiary Education, who chaired the function on behalf of the Honorable Minister of Education, mentioned the objectives of this performance management framework to enhance the Ministry’s ability to measure the success of the educational reforms and to hold key actors including chairmen of

Governing boards and councils to account for performance. He stressed that the institutional delivery framework is dedicated to the coordination, alignment, harmonization, monitoring, tracking and evaluation of Key Performance Indicators and targets of reform initiatives and provision of capacity support to reform owners to address gaps, slippages and blockages that may occur in the implementation of roadmaps by reform institutions.

All five Reform Owners took turns to present their key achievements, challenges, risks and proposed mitigation
measures. Presentations covered both first quarter
(January-March) and included updates of April and May 2019
activities.

The National Council for Curriculum and Assessment (NaCCA) KPIs

KPI 1: Develop and produce Pre-Tertiary Education Curriculum
materials
KPI 2: Train and monitor 131,886 kindergarten and primary
teachers on the effective use of the revised curriculum
KPI 3: Increased public awareness and support for new
curriculum
Achievements
• Pre-Tertiary Curriculum Framework submitted and
approved by cabinet
• A total of 14 sets of teacher materials including training
guides and Teacher Resource Packs developed and used for
training of 150 Master Trainers
• Two stakeholder meetings held in Accra and Kumasi
• Curricular frameworks have been prepared for all the 12
subjects and uploaded onto the NaCCA website.
• 150 Master Trainers trained on the revised curriculum
• 186 national trainers acquired skills in Assessment for
Learning (AfL)

Achievements
• Data collection tool developed for collection of data
• Indexing of pre-service teachers completed
• 6500 in-service teachers’ information collected and
validated.
• Licensure examinations conducted for 14,500 prospective
teachers.
National Inspectorate Board
KPIs
• Inspection Framework developed and introduced
• Trial test Inspection Framework – Inspect 120 public
schools, 50 private schools, 20 public 2nd cycle schools and
10 privates 2nd cycle schools
• Operationalize approved NIB scheme of service
• Develop framework for establishing 3-year alternative
inspection cycle
Achievements
• Inspection tool developed and piloted
• 100 team inspectors trained
• Technical Assistance sought through EDT through DFID
• New lesson observation harmonization – handbook
completed for stakeholder engagements ongoing.
Inspection handbooks to be distributed to schools for
self-inspection.
• Inspection panels set and 15 panels on the field for the next
4 weeks to conduct a comprehensive inspection. 24 schools
inspected already.
• Kobo collect tool box now being used for data collection.
This will be analyzed and results used for decision making
• Existing data will be analyzed by end of July, 2019.
Conclusion
Possible delays in the passage of outlined legislations on key
reforms was seen as a potential risk that may affect
performance achievement of some reformers like the National
Council on Tertiary Education.
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Ghana Education Service KPIs

KPI 1: Develop a comprehensive institutional framework with Scheme of Service and an organizational structure for the efficient delivery of pre-tertiary education in Ghana by June 2019
KPI 2: Develop a comprehensive Human Resource and Management Plan with Job Descriptions aligned to the institutional framework by October 2019
KPI 3: Develop a comprehensive plan action to improve student achievements at the BECE and WASSCE by August
KPI 4: Improved school Leadership, management and community participation in the management of basic schools in Ghana by 2019
KPI 5: Increased resources and accountability support to
public schools for improvement in learning outcomes

Achievements

The GES Q1 target of 70% trained teachers in KG and primary schools was achieved
• Designed an RPI and submitted to Council. This has been approved for implementation in September 2019. 

All 692 heads of Senior High Schools have signed performance contracts

• New headship boot camp – this year all newly recruited heads of schools are to go through some training program. A total of 132 appointed so far have been scheduled for training in July before they take over their schools.
Accountability – develop an accountability framework by December 2019. A draft document has been submitted to the GES Council.
• Selection criteria for awarding learning grants to 2000 schools has been set up.
• Digitization of the HR processes. Promotion is done digitally to reduce human intervention.
• Corporate email system to be established by September
2019.

The National Council for Tertiary Education
KPIs
• Expansion and diversification of tertiary education

• Tertiary Education Policy Reformed
• All 46 Colleges of Education affiliated to five (5) Public
Universities. (T-TEL)
• New curriculum implemented in all 46 Colleges of
Education in affiliation with five (5)
Universities. (T-TEL)
• Colleges of Education 2012 Act 847 repealed to allow for
absorption by 5 Universities
Achievements
• All 46 colleges of education have been affiliated and
assigned to the five public universities.
• University of Integrated Development Studies (UBIDS) and
University of Technology and Applied Sciences (UTAS) bills
gazetted by the Attorney-General’s department and now
laid before parliament for consideration.
• National University of Skills and Entrepreneurship
development (NUSED) bill gazetted by the
Attorney-General’s department.
• Harmonized scheme of service approved by the NCTE
Council
• Final report on stakeholder consultations on the Tertiary
Education Policy submitted to the Minister of Education.
• Gender and Inclusion mainstreaming – 36 Colleges of
Education have achieved their GRIP targets.
National Teaching Council
KPIs
• Develop database on Pre-Service Teachers
• License and register 18,000 newly qualified teachers
• Validation and re-registration of 6500 in-service Teacher

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